A Virtual Assistant is a remote contractor who replaces your in-person employee. They are experienced and seasoned Executive Administrative Assistants. A Virtually Brooks Assistant provides continuous high-quality support to C-Suite professionals, small to midsize business owners, and successful entrepreneurs.
Oftentimes, CEOs get lost in the daily shuffle which pulls them away from the big picture.
A Virtual Assistant is your go-to person who manages your everyday tasks and allows you to focus on
incoming producing tasks and ideas.
Throughout my years of working, I was very committed to climbing the corporate ladder. I was working in Scottsdale and commuting 1.5 hours each way to and from work for many years. After realizing how much time I was wasting in the car and away from my family, I decided it was time to make the jump. I was introduced to Virtual Assisting by someone who then became my mentor. I quit my corporate lifestyle and fully took the leap into being a soloprenuer. I was mentored and contracted with her for close to a year before I decided I wanted to branch out on my own. Virtually Brooks LLC came to life in 2018. As my husband and I wanted to grow our family, I knew I was going to need help managing my business and I brought on Casey, who is now my Support Specialist. Since then I have turned my business into an Agency. I now have close to 10 Assistants who contract with Virtually Brooks. My assistants are vetted, trained, and all have unique specialties of their own. I personally love to have brand new VA's join my team to pair up with my Senior Executive Assistants to create a mentorship and help people who were once in my shoes learn the ins and outs of being a VA. I believe this is a way of not only giving back but being able to support other women in their dreams of working and having the ability to have freedom and flexibility in their life or with their families. I never imagined that I would ever leave the corporate world, let alone run an Agency of Assistants, but I don't regret it for one second. I have the best job in the world and I wake up every day loving what I do.
Daily Assistance & Executive Administration
If you had an in-person, Executive Assistant, what would you have them do? We can do those tasks too!
We provide assistance in completing daily, weekly, and monthly routine tasks. We are great at strategizing new processes and procedures and can follow suit in existing ones. We pay exceptional attention to detail! Each Assistant has the ability to act as a gatekeeper and escalate relevant information to the Client. We create SOPs for all the tasks we learn to do along the way. Hiring a Virtual Assistant helps make sure you meet all of your deadlines.
Scheduling & Calendar Management
Do you juggle multiple needs on your calendars?
Do you spend too much time going back and forth scheduling meetings?
Our attention to detail is key when scheduling multiple meetings. We are efficient in scheduling multiple calendars; we can set up virtual meetings via Zoom or in-person with specific location details, reserving rooms/office space, and work in various time zones for multiple clients at one time.
Email Management & Email Correspondence
Are you the type of person who has an extreme number of outstanding emails in your inbox with no time to file them?
We have spent many hours organizing and cleaning out overdue email inboxes. We can create systems that help ease the use of your inbox. With a little bit of guidance, we can start to respond on your behalf or save important emails that need your attention. We can create online file systems that save your important client emails so they are out of the way but safely tucked away.
Travel Arrangements & Expense Reporting
We understand the importance of adding in items such as
Per Diem and Hotel Costs on your invoice...
When our clients travel, we understand that they like to stay in the places they feel most comfortable. Are you a Marriott fan? Maybe you prefer Hiltons? Oftentimes, Clients travel by utilizing loyalty points and prefer to stay in certain places. Are you a frequent flyer on United Airlines? Maybe you have companion pass perks for Southwest? Let us know what your preferences are and we can make sure to book your routine travel requests to your satisfaction.
Invoicing & Finance Management
Getting paid from your clients is a must.
But your time is not best spent keeping track of Account Receivables & Payables, let us help you!
We are familiar with various invoicing & bookkeeping programs such as QuickBooks, Dubsado, HoneyBooks, Gusto, and more. We can manage your outgoing invoices and maintain receipts and help organize your expenses. Taking things one step further we are in partnership with different Bookkeeping and CPAs who can make sure ALL your needs are covered.
Social Media & Blogging
Have you been wanting to post content & blogs but don't have the time? It's important to stay consistent!
We make sure that you are connecting with your target market, directly. We focus on who you are looking to work with specifically and we help you build out a game plan to make sure your graphics and your content are in alignment. We also make sure that you're up to date on publishing new blogs. We help write content and take your lead on the topics you want to share.
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